Maple Ridge Estates HOA BOD Meeting
September 19, 2018
Minutes
Call to Order
Attendance
Rick, Bob, Janet, Pete, Helene, Michael
Approval of Meeting Minutes
June Meeting Minutes Approved with the following exception
Board verified that at the June HOA meeting there was a vote in favor – for quote received of $2,200 – received from Northwest Playground. This was a correction to the meeting minutes from June minutes stating $1,800 was approved.
Welcome New Members
No new members
Treasurer’s Report
Financials Report out
30 homes still owe for 2018
Pete hand delivered notices to house that were returned in the mail, total 9 returned.
Pete mentioned putting out sandwich boards to remind people to pay dues.
The website billing was transferred from prior President to HOA
Open items
Pete to see who’s name the Bank of America account is in, should be in HOA name.
Pete tasked with coordination of the Audits for 2016 and 2017, Shannon and Vaughn volunteered to perform the Audit.
Committee Reports
Maintenance
Work Completed
Monument
Bark around monuments – Work completed
Common Area Maintenance
Dethatch/Reseed
Janet requested the play structure company to provide maintenance/tune up.
Open Items
Quote for Park Trail graveled to be refreshed
Dead tree to be addressed – meeting to discuss trees next week
Lighting at Monuments – Rick to follow up with prior President of HOA
Camber found no power to lower Monument lights – needs to know where breaker is located
Camber looking for location of transformer.
ACC
Work Completed
One house with Christmas lights.
One house with a boat park in front yard.
2 trees on both sides of 158th st have been dropping pine needles and need to be addressed.
Open Items
Vacant house (upper) has lawn overgrown. Bob hand delivered letter to the home.
Next step Bob will issue a certified letter telling them to clean up or HOA will at a cost to the owner.
Bob (and potentially Janet) will talk to the owner of a home on 158th about a non-functioning car and general maintenance issues
General Discussion Items:
Pride of Ownership award – in surrounding neighborhoods, example Fairwood West HOA. Board discussed in general if quarterly award, could incent with discounted dues. Will put on the agenda for the Annual meeting.
New Board Positions
Hire HOA Service – Property Mgmt Company – Rick presented that it costs about $3000 for general administrative services. This will be put on the Annual Meeting agenda
Neighborhood Picnic
Helene presented that 67-people attended, lower that 2017 which had 160 people attend.
Helene coordinating with City of Renton for a grant equal to $2 per person.
Garage Sale –Summer 2019 same time as Fairwood
2018 Meeting Schedule
Annual Board Meeting – November 13 2018 Fairwood Library
2 drawings for ½ HOA dues.
Website/Facebook Updates
Michael and Helene to post upcoming HOA meeting dates/locations, and keep updated with photos.
Date/Time/Location of Next Meeting: Annual Board Meeting – November 13 2018 Fairwood Library